Careers at IFPI

Reporting to: Chief Executive Assistant
Start Date: ASAP
Location: Piccadilly Circus, London

Background

IFPI is the global trade body for the recording industry and works closely with our member record companies. We operate within a broad range of fields covering areas such as anti-piracy / content protection strategy, market research, litigation, lobbying, performance rights and communications. IFPI’s head office is in London, with additional offices in Brussels, Nairobi, Singapore, Abu Dhabi, Miami, and Beijing. We have affiliated organisations in over 70 countries, including national groups and music licensing companies that represent their own region’s member record companies. With these specialist teams covering their local regions, in addition to IFPI’s global remit, we can deploy our expertise – quickly and effectively – wherever it is needed. Our mission is to promote the value of recorded music, campaign for the rights of record producers, and expand the commercial uses of recorded music.

Role

IFPI is looking to engage a highly organised individual who works well under pressure and delivers efficient and effective support. The role will be EA to the CFO and a Director in the senior leadership team. The ideal candidate will have EA/PA experience preferably supporting C-Suite Level. They will work closely with the Chief Executive Assistant and will also provide additional administrative support to the general office administration team/reception. Assistance with the planning of internal and external events will also be required.

Key Responsibilities

• Diary management in a fast-paced environment. Coordinating meetings, conference calls and recurring schedules often involving several parties and time zones.
• Liaising with staff across the globe on a daily basis.
• General day to day support to ensure the smooth running of the CFO and director’s day. This includes booking taxis, ordering lunches, printing, sending emails out on directors’ behalf, filing, booking couriers etc.
• Organising travel for CFO, Director and team members, including providing on-budget options for flights, trains and hotels, obtaining currency, organising visas, preparing itineraries and travel packs.
• Handling sensitive and confidential information.
• Proof reading documents as and when required.
• Providing reception support as part of wider company admin team ensuring close alignment and collaboration. Such as sharing reception rota to cover main receptionist’s lunch slots, holidays and absences, part of switchboard ‘pool’, responsible for picking up general calls.

Requirements

• Proven experience as an EA / PA supporting a senior level executive, with a strong background in diary and travel management, ideally within a fast-paced environment.
• Excellent organisational and time management skills.
• Demonstrate a high level of confidentiality and discretion.
• Excellent communication skills, verbal and written, with the ability to communicate effectively in person, on the phone and on video call.
• Proficient in Microsoft Office programmes (Outlook, Word, Excel and PowerPoint).
• Have a positive and can-do attitude.
• Enjoys working as part of a team but, also independently as required.
• Other languages useful but not essential.

Education

Bachelor’s degree or equivalent but not essential.

Compensation And Benefits

On top of a competitive salary, great teams, we also offer a wide range of benefits and flexitime.

Closing date
31 October 2024

How to apply
Candidates who can demonstrate that they meet specifications set out above and can prove that they have the right to work in the UK should send an application to recruitment@ifpi.org or by post to Human Resources Department IFPI Secretariat, 7 Air St, London, W1B 5AD.
The application should include your CV and a covering letter stating how you meet each requirement. Due to the need to fill this role swiftly, applications will be reviewed on a rolling basis, and we reserve the right to close this advert before the confirmed closing date when we receive sufficient applications.

Interview Process

We will, having reviewed applications on a rolling basis, seek to conduct interviews with candidates either online or in person.
In order to process job applications, IFPI collects personal information submitted by applicants. By applying for this role, you are consenting to that processing. All personal information is processed in line with our privacy policy set out at https://www.ifpi.org/terms-conditions/

EEO Statement

IFPI is committed to equal opportunities and welcomes colleagues from a diverse range of backgrounds.